ByLaws

CONSTITUTION AND BYLAWS of the

CONNESTEE FALLS GOLF ASSOCIATION

Article I:  NAME

This organization shall be known as the Connestee Falls Golf Association (CFGA).

Article II:  OBJECTIVES

The objectives of this association are as follows.

1. Advise the Golf Professional, the Golf Superintendent, the General Manager (GM) and the CFPOA Board regarding golf improvements, maintenance, long range planning, and financing of golf operations.

2. Serve as the consultation and recommending body for any activity affecting the golf program and facilities at Connestee Falls.

3. Plan and sponsor golf and social events for CFGA members.

4. Contribute to golf course enhancements such as beautification projects not covered in the budget of the Golf Professional or the Golf Superintendent.

5. Serve as the coordinating body for all golf leagues and golf groups.

Article III:  MEMBERSHIP

Membership in the CFGA shall be open to anyone who is a Member, Associate Member, or Alumni Member of the CFPOA as defined in the legal documents of that organization. Non-Property owners may be CFGA members but may not hold elective office or vote on CFGA matters. 

All appointed committee members shall be CFGA members. 

Dues for CFGA membership shall be established by the CFGA Executive Committee and shall be adequate for the operation of this association in keeping with the aforementioned objectives.

 Article IV  EXECUTIVE COMMITTEE

1. The executive functions of this Association shall be vested in an Executive Committee of seven* elected members.  *For the year ending in 2012 there will be nine elected members.  For the year ending in 2013 there will be eight elected members and during this year the president may vote only to break a tie.  For the year ending in 2014 and thereafter, there will be seven elected members.  See Article VI ANNUAL MEETING & ELECTIONS.

2     If a vacancy occurs on the Executive Committee by resignation, death or any other cause, the remaining members of the Executive Committee shall appoint a member of the association to fill the vacancy until the next Annual Meeting.  At that Annual Meeting the CFGA members shall elect a member to fill the unexpired term.

3     The Executive Committee shall create committees necessary to fulfill its objectives.  The committees shall include but are not limited to the following: Finance, Greens, Handicap, Publicity, Nominating and Tournament Committees.  The Chairperson of these committees shall be appointed by the President.  An Executive Committee member shall be designated to serve on the Finance, Greens, Nominating and Handicap committees.

a.    Finance Committee – The Finance Committee will include the CFGA Treasurer the Golf Professional, the CFPOA General Manager and at a minimum two appointees by the President who have experience in business, management, finance and/or CFPOA affairs.  They will make recommendations to the Association annually regarding proposed changes to Fee Schedules for all the services provided by the golf course. The Chairperson must be a member of the Executive Committee.  Terms of office shall be limited to three years.  The Finance Committee shall prepare and recommend an annual budget which is to be presented to the Executive Committee at the beginning of the CFPOA fiscal year.

b.    Greens Committee – The Greens Committee will work with the Golf Professional and the Golf Course Superintendent and will advise the Association on the condition and maintenance of the golf course and related facilities.  The committee will also propose and recommend improvements or changes to the course.  Recommendations for changes should be made to the Greens Committee and not to the Golf Professional or Golf Course Superintendent.

c.    Handicap Committee – The Handicap Committee will ensure compliance with the USGA Handicap requirements.  It will maintain the integrity of the players’ Handicap Indexes and will regularly review the timely posting of members’ scores and compliance with USGA Equitable Stroke Control adjustments.  The Committee will provide the instruction and information players need to comply with the USGA Handicap system.

d.    Publicity Committee – The Publicity Committee shall post notices of all upcoming CFGA meetings on the golf bulletin board and in the FRIDAY FLYER.  The committee shall also coordinate all golf news for publication in community and local newspapers.

e.    Tournament Committee – The Tournament Committee will be composed of CFGA members appointed by the Executive Committee.  It will plan the tournament schedule with the Golf Professional and the Clubhouse Manager.

4     The Executive Committee will meet at the Overlook Clubhouse at least monthly during the months of April through November and as needed during December through March.  The date and time of such meetings will be posted on the golf bulletin board at least 7 days in advance of the meeting and whenever possible a notice of the meeting will be published in the FRIDAY FLYER.  All CFGA meetings at which a vote on any issue is called for shall be open to all CFGA members.

5     A majority of the members of the Executive Committee shall constitute a quorum for any meeting of the Executive Committee.  Attendance for the purpose of participation in meetings shall be in person or by other real-time electronic or telephonic means.

Article V.  OFFICERS

1. The officers shall be elected by the Executive Committee from among its members following the Annual Meeting.

2. They will include a President, Vice-President, Secretary and Treasurer.

The President or Vice President must be a permanent resident of Connestee Falls.  The Vice-President will preside over meetings of the Executive Committee and perform other duties of the President as may be required in the absence of the President.

3. The President shall preside at all meetings and shall direct the activities of the Association, including the appointment of chairpersons and members of committees necessary to implement programs of the Association.

4. The Vice President shall perform duties assigned by the President or Executive Committee and shall perform duties of the President in his/her absence.

5. The Secretary shall record minutes of all meetings.  The draft copy of all minutes shall be sent via email to all Executive Committee members within five business days of each meeting.  Executive Committee members shall respond with corrections/additions within five business days. The minutes shall then be amended and sent to all Executive Committee members with a copy posted on the CFPOA Website and on the Golf Bulletin Board.  The Secretary shall maintain custody of all records of the Association.

6. The Treasurer shall be responsible for receipt and disbursement of all Association funds and shall keep accurate records of all transactions.  The Treasurer shall present a written financial report at each meeting.  The Treasurer shall coordinate receipt of dues paid and membership status with the CF Administrative Staff.

All files and records shall be open to inspection by any CFGA member upon request.

Article VI  ANNUAL MEETING & ELECTIONS

1     The date and time of the August Annual Meeting of the members of this Association will be determined by the Executive Committee.  The date and time of the meeting will be published in at least two issues of the FRIDAY FLYER immediately preceding the meeting date and will be posted on the golf bulletin board and the CFPOA web site at least ten days in advance of the meeting.

2     At least three months prior to the Annual Meeting the President will appoint a Nominating Committee of three members, only one of whom will be a member of the Executive Committee and who will be the Chairperson.  The Nominating Committee will select at least one candidate for each upcoming vacancy on the Executive Committee; at least two-thirds of the nominees must be permanent residents of Connestee Falls.  After each nominee has agreed to stand for election and to serve if elected, the Nominating Committee will communicate its slate of candidates to the membership by publication in the issues of the FRIDAY FLYER carrying the notice of the Annual meeting.

3     If there are more candidates nominated than vacancies for the Executive Committee, absentee ballots will be made available by the Nominating Committee.  These ballots will be available in the Pro Shop at least 14 days prior to the Annual Meeting.  Absentee ballots must be signed, dated and sealed by the voting CFGA member.  The candidates with the most votes will be elected to the vacancy with the longest term.  If there are unexpired terms to be filled, the next candidate receiving the most votes will be elected to the unexpired term.

4     The election will be by written ballot unless there is no contest for positions on the Executive Committee; in this instance the vote may be by voice.

5     Seven*members of the Executive Committee shall be elected for terms of three years each.  Two or three being elected each year so that their terms are staggered and shall not be eligible for re-election until lapses of at least one year after their terms expire.  Election of members shall occur at the Annual Meeting.  *For the year ending in 2012 three members will be elected for a total of nine, for the year ending in 2013 two members will be elected for a total of eight, for the year ending in 2014 two members will be elected for a total of seven.  In subsequent years two or three members will be elected depending on the number of expiring terms in order to maintain an Executive Committee consisting of seven members.

6     Not less than 10 percent of the membership will constitute a quorum at the Annual or any special meeting of the Association.

Article VII:  AMENDMENTS AND PROCEDURES       

1. The CFGA shall not adopt Bylaws or change this Constitution and Bylaws in any way which is inconsistent with the Restrictive Covenants, Rules, Regulations, and Policies heretofore or hereafter adopted by the CFPOA Board.

2. These Constitution and Bylaws may be amended at any annual meeting or special meeting of CFGA members provided that the proposed amendments will have been posted on the CFPOA website for a period of at least 30 days preceding the meeting.

3. Roberts Rules of Order-Revised shall be used as a guideline for conducting all meetings.